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The Council aims to publish key documents relating to Council activities in a manner which is accessible to as many people as possible.
Dates of our Council meetings are publicised on the Home page of this website and repeated within the events calendar on our home page. There are many notice boards situated around the Parish, and notices of meetings are also displayed on these noticeboards. Finally, notice of meetings is also given in the Martlesham Monthly magazine which is delivered to every household in the Parish.
Agendas are uploaded to this website when they are circulated to Councillors.
Minutes are published on this website as soon as they can be made available, some in draft format and some in final version format. Minutes which have been approved by the Council are those signed by the Chairman (usually signed at the next meeting). All Minutes are draft unless and until signed.
Our 'Financial Documents' section contains our financial reports, audit reports and other financial information which is required to be publicised under various pieces of legislation all seeking to make local Councils transparent.
Our 'Other Documents' section contains our grants application forms and grant guidance, our policies and procedures and other documents setting out how we manage our personal data and information. We have added our election notices here too.
We aim to provide most documents in an accessible format but some documents (particularly our financial information documents) are published in a standardised format across all Parish Councils, or generated by financial software. Please do not hesitate to contact us if you cannot easily access or downlaod the documents; we are happy to provide an alternative format version upon request and, as far as practicable, adapted to individual requirements to help you in any way we can. We are working on the accessibiity of our information, and welcome any suggestions for improvements.